Explore / Team and operations / Productivity apps

Productivity apps · checked 11 November 2026

Use the notes app already on your phone; Obsidian for notes you link, Notion to share them, draw.io for diagrams and Miro for whiteboards.

Apple Notes, Google Keep and Microsoft OneNote are free, and they do until search or sharing fails you. Obsidian is free and keeps Markdown files on your own device, Notion is free for one person and adds shared databases, and Todoist's free plan covers a personal to-do list. For diagrams draw.io is free with no sign-up, and Miro's Starter is $8 a member a month for a team that runs workshops on a board.

The picksPrices as each maker's page states them

  1. 1
    Google Keep

    Free notes on Android, inside your Google account

    No price we could read on workspace.google.com.
  2. 2
    Microsoft OneNote

    Free notes on Windows

    Free Read from onenote.cloud.microsoft on 10 November 2026 Free on the web, Windows, Mac and phones
  3. 3
    Obsidian

    Notes you link and search, kept on your own device

    Free; Sync $4 per user a month and Publish $8 per site a month, billed annually; Commercial licence $50 per user a year Read from obsidian.md on 10 November 2026 Free without limits, no sign-up required
  4. 4
    Notion

    Notes and docs you share with a team

    Free $0; Plus $10 per seat a month; Business $20 per seat a month; Enterprise on request; prices in USD Read from notion.com on 10 November 2026 Free plan for individuals
  5. 5
    draw.io

    Flowcharts and diagrams you keep, free

    No price we could read on drawio.com. Free forever, no sign-up required; Apache 2.0 licensed source code

Every question on it 10 answers

  1. Which note-taking app should I use? Starting Up
  2. Which free tool should I use to draw flowcharts, org charts and diagrams? Starting Up
  3. Which mind mapping app should I use? Starting Up
  4. Which online whiteboard app should I use? Starting Up
  5. What are the best alternatives to Notion? Starting Up
  6. Is Notion AI worth it, and what can it do? How Founders Use AI
  7. Which to-do or task app should I use to manage my own work? Starting Up
  8. Which calendar app should I use for work? Starting Up
  9. Which cloud storage should I use for work files? Starting Up
  10. Which app should I use to scan documents on my phone? How Founders Use AI

The readingMost used across these answers

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