Template · Downloadable Google Doc template + guide

Free Run of Show Template

Eventbrite · Eventbrite Blog Free Beginner

When you are planning your first few meetups, a blank page is the enemy: this gives you a ready run of show so you can slot in your own times, speakers, and transitions instead of inventing the structure from scratch. It is a free, editable Google Doc from Eventbrite, who run this format across huge numbers of events, and the surrounding guide explains what each part is for. Start with their skeleton, then trim it down to fit a small community session.

• A run of show is a minute-by-minute plan of what happens when and who is responsible, so nothing stalls on the day.
• The template covers timeline, logistics, key contacts, and backup plans, the parts founders usually forget until they are on stage.
• Copy the Google Doc, strip it to the few rows a small meetup actually needs, and reuse it every time so each event gets smoother.