Article · 15 min read

The 6 best calendar apps in 2026

Harry Guinness · zapier.com Free Beginner

A hands-on review (November 2025) of Google Calendar, Outlook, Apple Calendar, Fantastical and AI calendars, with each one's price: Outlook is free on every platform with Microsoft 365 Business Basic from $6 a user a month on an annual contract, Apple Calendar comes with Apple devices, and Fantastical Premium starts at $4.75 a month billed yearly.

  • Your calendar should match your email: Google with Gmail, Outlook with Microsoft 365.
  • Fantastical is the pick for design on Apple devices; Apple Calendar is free there.
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The question it answers

  1. Which calendar app should I use for work?

Read with it

  1. Gmail, Meet, Drive and Docs on your own domain, priced in rupees. The page lists Base at ₹99 per user a month for up to 20... workspace.google.com Tool Google Workspace pricing (India) Google
  2. Calendly's own plans. Free covers one event type and one calendar; Standard is $10 per seat a month billed yearly with... calendly.com Tool Calendly pricing Calendly
  3. Cal.com's plans. The individual plan is free forever with unlimited links and calendars and email and SMS notifications; Teams... cal.com Tool Cal.com pricing Cal.com
  4. Notion's page for its free calendar app, which connects to your Google Calendar and shows Notion dates beside your meetings,... notion.com Tool · Product page Notion Calendar Notion
  5. Motion's own plan page. It plans your calendar for you by fitting tasks into the gaps between meetings, from $19 a seat a month... usemotion.com Tool · Pricing page Motion pricing Motion
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